Vendor / Supplier Diversity

Explore More

**Supplier Alert: Fraudulent Purchase Order Scam ¨C Click here for more information**?

Supplier Registration

Stantec is committed to doing business with companies of all sizes and backgrounds.?Our Supplier Diversity Team focuses on working with diverse suppliers. If you are a small or diverse business seeking to do business with Â鶹´«Ã½, please complete the form below?to be added to our list or to update your company's Supplier Profile.

Vendors

Stantec has implemented an accounts payable imaging and workflow solution whereby vendor invoices will be routed electronically for approval and workflow. This system change will reduce the lag time that is inherent in a manual paper-based process and will improve the efficiency with which transactions are processed.

Sustainability
We encourage you to support Â鶹´«Ã½¡¯s commitment to sustainability by submitting electronic invoices as a?PDF?attachment to an email and sending it to?SAPinvoices@Â鶹´«Ã½.com. Electronic invoices can help reduce the costs and delays associated with printing, processing, mailing, and storing paper invoices. E-invoices will also enable you to deliver your invoices to us immediately, ensuring that they will be processed and approved?in a timely manner.

Required Specifications
To accommodate our system the invoice must be submitted as an attachment to an email in either a?PDF?format. When submitting invoices via email please remember the following requirements:

  • Invoices must be sent in supported file formats, i.e., multi-page?PDF.
  • Send only one?invoice per attachment.
  • A single?email message may have multiple attachments.
  • Email messages must be smaller than 10 megabytes (10485760 bytes).

If your billing system can output invoices in?PDF?format without printing first, it would be the preferred method. This should result in a high quality image of a smaller file size.

When?scanning your paper invoices to create?PDF?file, please use our recommended scanner settings which balance quality and file size.

  • Resolution: 300 DPI
  • Color Depth: Black & White (1bit)
  • Exclude blank pages

Tips
Always consult your IT department to determine your system¡¯s capabilities and before purchasing or downloading any software.

Visiting??or??can help you find inexpensive or free PDF converters.

Invoice Information Requirements
Your assistance is required for this process to be effective. When submitting invoices to Â鶹´«Ã½ please ensure that you clearly identify the following on your invoice:

  • The Â鶹´«Ã½ project and task numbers for which the services or goods were ordered.?These may be displayed as the purchase order number if appropriate for your system. Please contact your Â鶹´«Ã½ project manager if you are unsure of the project and task number to use;

and/or

  • The "ship to" address or office ordering the services or goods and the full name of the Â鶹´«Ã½ employee who placed the order.

Electronic Payments
As a recipient of payments from Â鶹´«Ã½, your organization may be able to take advantage of Â鶹´«Ã½¡¯s Electronic Funds Transfer (EFT)/Automated Clearing House (ACH) program. Electronic payments are not subject to handling and mailing delays associated with paper checks. In addition, electronic payments are automatically and securely deposited into your organization¡¯s designated bank account. They are sheltered from the risk of misrouting, theft, and/or forgery.??

If you would like to receive electronic payment, please select the appropriate form:

Completed forms should be sent via email to?accountspayable@stantec.com.

Should you require further assistance, please send an email to?accountspayable@stantec.com.